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Microsoft Excel Working With Linked Worksheets
Microsoft Excel provides several methods for linking values between worksheets or between workbooks. The method you choose will depend on the desired end result. This article will go over the pros and cons of each method.
Binding by creating a formula. With this method, you can create an interactive link between worksheets or workbooks. Linked cells do not need to be in the same location on all worksheets. You can perform any mathematical operation when creating the link. For example, you can take a number from one worksheet, multiply it by a number from another worksheet, and then subtract a number from a third worksheet. You can use this method to link cells between worksheets or workbooks. A disadvantage of this method is that it is time consuming because you are working with one cell at a time. Using named ranges can make this method of binding easier and make your formulas easier to read once they’re created.
Creating a sum across multiple worksheets. It is also an interactive link. If a number changes on a worksheet, the sheet with the summary formula will also update. If a worksheet is inserted between worksheets in the sum, the sum will be updated automatically. Some of the disadvantages of this method are that all linked cells must be in the same location on all worksheets. Also, you can only sum one cell at a time (although you can copy the formula to other cells in the summary worksheet.) Using group mode to create identical worksheets allows you to will help when using the sum function across multiple worksheets. This method is also limited to one workbook and cannot be applied across multiple workbooks.
Using the Consolidation feature. You can determine whether the link will be interactive or not when creating the consolidation. This method provides the highest level of detail in the summary worksheet. You can choose between any function, not just the sum function. For example, you can create an average of several divisions in a summary worksheet. Some of the disadvantages of this method are that the worksheets must be identical. Although not impossible, it is difficult to use consolidation between workbooks.
Using Paste Link. This also creates an interactive link. Linked cells do not need to be in the same location on all worksheets. You can create links between worksheets or workbooks. This is a great way to link totals from one worksheet to another, however, you don’t have the details provided by the consolidation.
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